Bethel Park Lady Hawks Basketball Booster's Association Meeting
April 5, 2004

President Darlene Gratton called the meeting to order at 7:00 p.m.

Reading of Minutes

The minutes from the March 8th, 2004 meeting were read. It was noted that the minutes stated the boosters would cover the girl's fee for team camp this year. That is the hope of the boosters, but cannot be made final until the budget is worked out for the year and it is determined that there are enough monies available. The remainder of the minutes were approved as they stood.

Financial Report

Jeff Pennington gave a treasurers report. He stated the starting balance for last association year was $12,573, and that the closing balance was $7,992.01. Although the closing balance fell short of the booster's carryover goal, it was mentioned that some of the expensed incurred this year would not be incurred again next season. Also, post-season expenses also resulted in a reduction in cash in the closing balance, which it was agreed was an acceptable and great reason to have spent more money than anticipated.

Banquet

The budget total cost for 9th grade, JV and Varsity was $3,750.57. This was actually under the revised budget of last year. Many positive remarks were made on the success of the banquet. Thanks to Dayna Hester and her committee for all of their dedication in making this year's banquet so wonderful.

Dayna suggested that throughout the coming year, people take and forward photos to her of the many girls' basketball events (carwash, pasta dinners, etc) to possibly be included in a power point presentation for next year's banquet.

Bylaws

Tom Loadman presented the board's recommendations on revisions to the bylaws. Article III, Section 4 concerning not allowing a girl to attend the banquet if her family's association dues are not current would be taken out, since it would not be enforceable.

Also Article III section 3 would be clarified to read - "In order for a family to have voting privileges, you must be a booster member and have a daughter playing in the high school program." Votes granted for families with booster membership would be 2 guardians/girl in the program.

The only exception would be Taylor Zimmer who has been a contributing member of the boosters. He would be grandfathered voting privilege until decided otherwise by the board.

The above revisions were taken to a vote and approved.

New Business

Thank you note - A thank you note was received by Coach Jonna Burke in appreciation of the booster's efforts and support of the girls basketball program.

Team Camps - The team camp will be held June 18th-20th at Born to Run Sports near Grove City. Coach Burke will contact those selected to attend. Boosters have paid the $500 deposit for this camp.

Summer League - JV will participate in summer league at Keystone Oaks beginning May 17th. Varsity will participate in summer league at Carlynton beginning May 11th. The boosters pay the summer league fees.

Open Gym - Open gym is expected to begin in May, times and dates are undetermined.

Car Washes - Carwashes are scheduled for April 17th, May 16, June 20, July 24, Aug 14, Sept 18. Richard Unger stated that the April 17th date will be cancelled if the weather is not cooperative. Incoming freshman are also expected to participate in the carwashes for fundraising, since the boosters support the 9th grade team as well.

Carol Didiano was in attendance and thanked the boosters for their support and contributions to the ninth grade team by purchasing team shoes, banquet gifts, etc.

Discussion began on how to make the girls accountable to the car washes. In the past girls have left to eat lunch, etc. A sign in sheet where the girls must sign in and out will be implemented. Also being considered is assigning different parents to each car wash so the same parents do not have to be in attendance at every car wash. Various other methods were discussed as to how to get families accountable to the fundraising goals set per child.

Dayna Hester suggested that we could sell the new theme shirts for the season at the tip-off tournament and then at home games as a fundraiser. Other fundraising suggestions were made by Patty Loadman.

Committees

Sign-up sheets were passed around for various committees. They will be available again at a future meeting so those who were not in attendance and the incoming freshman parents can contribute.

We currently have chairpersons for the following committees: Program, Carwash, Banquet, Entertainment books, Youth Basketball Clinic. We are in need of a chairperson/co chairs for concessions, golf outing, and the tip-off tournament. Don Gratton will guide chairpersons for the tip-off tournament so they would be able to gain knowledge to help in the following years after his daughter Danielle graduates.

Meeting Dates

The meeting dates were set for the remainder of the association years as follows: May 3rd, June 7th, Sept 13th, Oct. 4th, Nov 1st, Dec 6th, Jan 10th, Feb 7th and March 7th.

Adjournment

The meeting was adjourned. The next meeting will be held on May 3rd, 2004.