Bethel Park Lady Hawks Basketball Booster's Association Meeting
June 7, 2004

Call to Order

President Darlene Gratton called the meeting to order at 7:40 p.m.

Reading of Minutes

The minutes from the May 3, 2004 meeting were read and approved.

Budget

Tom Loadman reported on the proposed budget. Changes were noted in that the expectation of monies earned through carwashes and the tip-off tournament was lowered. This is expected to be offset by the additional fundraiser of a CMU survey (details follow).

It was also noted that $500 was added to miscellaneous expense. This money is expected to be used by the team's for team building exercises (Challenge by Choice).

The revised budget was then presented to those in attendance. A motion was made, seconded and passed to approve the 2004-2005 girls basketball booster association's budget.

CMU Survey

For the second year the boosters have been given the opportunity to help CMU researchers in conducting a survey. We will receive $35/person for up to 100 adults, 18 and over, to complete a survey taking 1-1 ½ hours. The tentative date for the survey is July 6th at the Community Center. Each girl will be responsible for providing 3 adults to complete the survey. When the date is certain, information will be provided on the website and also given to the girls.

Fall Basketball Clinic

A tentative October 16th date has been set for the fall girls basketball clinic. Mary Pat Biliech will help coordinate the event as a freshman parent. The clinic will be offered to grades 1-8. We will be looking for sponsors for the clinic T-Shirts.

Community Day

We have a booth reserved from 9 am to 5 pm for Community Day on September 11, 2004. We are in desperate need of a volunteer to organize the day. This requires a good idea of something to sell, and organizing people to man the booth for the day. An idea was suggested of selling T-Shirts with the team's 2004-2005 motto on them. Darlene Gratton will check with Coach Burke to see if this is possible.

Main Gym Hoops

Tom Loadman reported on funding for new hoops. Currently, $9000 is available towards the 12,000 needed. He suggested that we get a breakdown of what each hoop costs (what does $9000 buy?), or ask for deferred billing.

Year Ending Video

Tom Loadman suggested that pictures continue to be taken and turned in at all basketball events, practices and games. Seniors are especially encouraged to do this. It is the intent to make an end of the year video to serve as a gift for the seniors. It was noted that people will actually make the productions for free. Their profit comes only through the selling of the videos.

Carwashes

The carwashes have become a burden to only a few players and parents. We need to have more involvement on the part of all players and parents. This again instigated discussion on keeping track of individual fundraising per player. The lesson learned is that "you have to put in to take out".

Team Camp

Coach Burke expects to be taking 15-17 girls to team camp. She would like to know what the boosters intend to put towards the camp. Upon reviewing the budget, and noting that $50 per camper was paid last year, a motion was made, seconded and approved to pay $80 per camper. This is ½ of their $160 cost.

Golf Outing

The Boy's and Girl's Basketball Golf Outing has been set for August 20th. We will be looking for participants in the outing. Also, items to Auction Out are of particular importance in raising money. It is requested that anyone with available items to donate, such as sporting event tickets, consider this event. Other donations such as restaurant certificates are needed. Taylor Zimmer will chair this event on the girls basketball side.

Challenge by Choice

Darlene Gratton spoke about the Challenge by Choice course in Bridgeville. Coach Burke is interested in taking the team there. The boosters will pay for this team-building event.

The meeting was adjourned at 8:30. The next meeting will be on Monday, September 13th.